Chair

Purpose:

To provide vision, leadership and business planning to help develop all aspects of the league. From league development to running the business and fundraising, ensuring that support for succession planning is in place, for the benefit of all. Upholding and enforcing the organisation's constitution.

Key aspects of the role

1. Arrange and lead league meetings Arrange and chair Management Committee meetings, Emergency Committee Meetings, Sub-Committee meetings concerning club policies and Special/Annual General Meetings and working with the Honorary Secretary prepare the Annual General Report from these meetings. 2. Implement policies and strategies Use the latest legislation to ensure health, safety and welfare policies are implemented. Lead the creation of the league development plans.

3. Disciplinary

Collaborate with the Secretary to address any disciplinary issues within the organisation or committee. Assist in the investigation of any violations of rules or misconduct and recommend appropriate actions. Participate in meetings to discuss disciplinary matters and ensure proper procedures are followed. Provide guidance and support to the secretary in documenting disciplinary actions taken.

Expected Time Commitment: 2 – 3 hours per week increasing around specific events.

Secretary

Purpose:

To provide an efficient administration service to the league, ensuring the league functions smoothly and effectively and be the main communication link between internal and external stakeholders, including the Committee, sub-committees, league members and other leagues.

Key aspects of the role

1. Manage and maintain record keeping Manage all inward and outward league correspondence and general enquiries 2. Lead meeting organisation Organise the AGM, Management Committee and league meetings, preparing agendas and paperwork, taking minutes and ensuring the distribution of the right paperwork to relevant individuals in the league. 3. Maintain communication between other bodies Communicate any important matters between Rounders England and league members 4. Complaints and Disciplinary

Collaborate with the Chair to address any disciplinary issues within the organisation or committee. Investigation any violations of rules or misconduct and recommend appropriate actions. Participate in meetings to discuss disciplinary matters and document disciplinary actions taken.

Expected Time Commitment: 2 – 3 hours per week increasing around specific events.

Treasurer

Purpose:

To manage league finances, contribute to strategic business planning and review and recommend financial policies for the league to ensure that the finance work appropriately for the league.

Key aspects of the role

1. Lead on all financial issues Plan and monitor a budget each year; prepare and present the accounts for the end of year financial report and keep the committee informed of any trends and issues. 2. Manage financial transactions, subscriptions and contracts Prepare and submit any relevant statutory documents. Renew insurances annually and ensure the league has paid relevant affiliation fees. Working in conjunction with the Ladies and Mixed Coordinators, monitor league affiliation subscriptions income.

Expected Time Commitment: 1 – 2 hours per week increasing around specific events.

League Coordinator

Purpose:

To take responsibility for organizing league fixtures for all ladies’ teams at the and ensure the fixtures provide the right standard of rounders, reflecting the needs of the league.

Key aspects of the role

1. Coordination of fixtures Propose a fixture list for all teams, reflecting the ambitions of the league, confirming the list in writing a minimum of two weeks prior to the start of the season. Collaborate with Mixed Summer and Winter Coordinator for booking the sports hall for winter indoor season. Ensure that the relevant lists are supplied to committee members and relevant parties. 2. Process results in a timely manner

Serve as the primary contact for receiving results from all mixed teams. Cross-check results, update league tables and leading scorers tables and update on the website. 3. Dealing with any unexpected problems that arise Deal with match cancellations and support teams to find new fixture dates; handle any fixture queries throughout the season.

Expected Time Commitment: 2 hours per week increasing prior to start of new seasons.

Rules Coordinator

Purpose:

To ensure each team has at least one qualified umpire and to grow and develop new umpires, ensuring they have the support they need to succeed.

Key aspects of the role 1. Lead on umpire recruitment and development.

Support teams to recruit umpires and organise umpire courses/training periodically. 2. Act as point of contact Act as a point of contact for team umpires and ensure all umpires are aware of any Rounders England rule changes for the upcoming season.

Expected Time Commitment: 1 – 2 hours per week increasing at busy periods.

Welfare Officer

Purpose:

Responsible for championing safeguarding and championing the safety and welfare of all under 18s and adults at risk at their club.

Key aspects of the role 1. First point of contact for safeguarding concerns relating to children and adults at risk Ensure teams are aware of how they can report any concerns either from within their own team or observations of another team. Ensuring that all safeguarding concerns are reported appropriately to the Rounders England Safeguarding Manager and/or the appropriate statutory agencies in a timely fashion, in line with the appropriate Rounders England procedures. Offer advice and insight into league practice, supporting children and adults at risk in making disclosures and ensuring that the committee is updated on all safeguarding issues.

2. Update Safeguarding Policies

Ensure the league’s safeguarding policy is openly accessible to everyone and is kept updated, and ensure safeguarding information and contacts is readily available on the league website.

Expected Time Commitment: 1 hour per week increasing when necessary.

Social Media Coordinator

Purpose:

Oversee league interactions with the public across appropriate social media platforms. Increase followers across our existing social media platforms

Key aspects of the role

1. Increase awareness and engagement of the league

Creating relevant communications and content to be shared on our existing social media platforms, keeping with the brand and tone of the league. Promote events and opportunities run by the league.

2. Monitor social media accounts

Monitor and respond to comments, tracking themes, and sharing feedback with league committee members.

Expected Time Commitment: 2 hours per week increasing during special events.